How to Update the On Call Schedule

How to update on call   

When updating the schedule, pay close attention to the following:
E-mail Contact information
Start Date
End Date
Time.

Steps:

  1. Notes: The Notification is setup to go to the person On Call.

    The On Call record is created daily at 12 A.M. by default, using the info in the on call schedule database.

    The On Call schedule for the day is created at midnight, and covers the next 25 hours, so that there is a one hour overlap.    Step 1
  2. Click the On Call Schedules button.

    This starts the process of updating the On Call schedule.   Step 2
  3. Click the Start this Search object.
    Do Not use the Add tab.   Step 3
  4. Click the CPP-ADABAS link.

    Select the group that you would like to update.   Step 4
  5. Click the Exceptions link.

    Do Not use the Daily Schedule tab, use Exceptions.   Step 5
  6. Press scroll [Left].

    Enter Contact e-mail address for the person you are adding.   Step 6
  7. Enter the contact name as listed on the individual e-mail account before you enter the date.   Step 7
  8. Click the Open Calendar button.   Step 8
  9. Click the 4 link.

    Select the appropriate date.   Step 9
  10. Enter the desired information into the field. Open Calendar.

    Enter the appropriate time "08:00:00".   Step 10
  11. The End time should always reflect the appropriate hour, minute and second up to the next On Call time.

    Example:
    John.doe@vita.virginia.gov Start Time (00:00:00) End Time (19:59:59)
    Jane.doe@vita.virginia.gov Start Time (20:00:00) End Time (23:59:59)   Step 11
  12. Click the Open Calendar button.   Step 12
  13. Click the 10 link.

    Select the appropriate date.   Step 13
  14. Enter the desired information into the field. Open Calendar.

    Enter the appropriate time, "07:59:59".   Step 14
  15. Click the Expand List button.   Step 15
  16. Click the e-mail list item.   Step 16
  17. Enter the desired information into the field. Enter "true".   Step 17
  18. Enter the desired information into the field. Enter "true".   Step 18
  19. Click the US/Eastern list item.   Step 19
  20. Press scroll [Left].

    Enter Contact e-mail address for the person you are adding.   Step 20
  21. Click the Open Calendar button.   Step 21
  22. Enter the desired information into the field. Open Calendar.

    Enter the appropriate time. "08:00:00".   Step 22
  23. Click the Open Calendar button.   Step 23
  24. Enter the desired information into the field. Open Calendar.

    Enter the appropriate time, "07:59:59".   Step 24
  25. Click the Expand list button.   Step 25
  26. Click the e-mail list item.   Step 26
  27. Enter the desired information into the field. Enter "true".   Step 27
  28. Enter the desired information into the field. Enter "true".   Step 28
  29. Click the US/Eastern list item.   Step 29
  30. Press scroll [Left].

    Enter Contact e-mail address for the person you are adding.   Step 30
  31. Click the Open Calendar button.
       Step 31
  32. Enter the desired information into the field. Open Calendar.

    Enter the appropriate time. "08:00:00".   Step 32
  33. Click the Open Calendar button.   Step 33
  34. Enter the desired information into the field. Open Calendar.

    Enter the appropriate time, "07:59:59".   Step 34
  35. Click the Expand List button.   Step 35
  36. Click the e-mail list item.   Step 36
  37. Enter the desired information into the This link will open a selection field in order to complete the a field. Enter "true".   Step 37
  38. Enter the desired information into the field. Enter "true".   Step 38
  39. Click the US/Eastern list item.   Step 39
  40. Click the scroll bar.   Step 40
  41. Click the Save object.   Step 41
  42. Press [Left].   Step 42
  43. Enter the desired information into the Open Calendar. Enter "08".   Step 43
  44. Enter the desired information into the Open Calendar. Enter "59".   Step 44
  45. Click the Expand list button.   Step 45
  46. Click the e-mail list item.   Step 46
  47. Enter the desired information, in order to complete the field. Enter "true".   Step 47
  48. Enter the desired information, in order to complete the field. Enter "true".   Step 48
  49. Click the US/Eastern list item.   Step 49
  50. Click the scroll bar.   Step 50
  51. Click the Save object.

    Do Not use the Add tab.   Step 51
  52. Click the x link.

    This will return you to the main screen.   Step 52
  53. Click the Daily On Call Record button.

    You are now able to view the updates.   Step 53
  54. Click the Start this Search object.   Step 54
  55. Click the CPP-ADABAS link.

    The person (s) below are On Call for the current week.

    The contact names will be listed according to the current week / On Call schedule.   Step 55

End of Topic

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