| Taxpayer Identification Number Type Code |
| Logical Rolename | |
| ColumnName | TINTypeCd |
| Definition | The Taxpayer Identification Number Type Code is used to identify the Taxpayer Identification Number (TIN) as either an Employer Identification Number (EIN), a Social Security Number (SSN), an Individual Taxpayer Identification Number (ITIN) or an Adoption Taxpayer Identification Number (ATIN). |
| Note | Implementation Note: Systems must be able to distinguish between SSN and EIN. Currently at DOA two additional TIN Type Code identifiers are used for the processing of EDI payments to DSS and IRS: DSS - Department of Social Service - this type code is used to ignore business rules on the formatting of the TIN. Used by DOA EDI processing IRS- Internal Revenue Service - this type code is used to ignore business rules on the formatting of the TIN. Used by DOA EDI processing to send payments to the IRS. For 1099 processing if the TIN Type Code Identifier is not known fill this field with 5 spaces. Identifying Foreign Entities Foreign Employee Identification Number - EIN's issued to foreign entities starts with 98 (98-xxxxxxx) An ITIN is an individual Taxpayer Identification Number issued by the IRS and may be used as a TIN. Resident aliens and nonresident aliens, who are not eligible for SSNs, use ITINs. An ITIN has nine numbers in the same format as an SSN and always begins with the number 9. The fourth and fifth digits are always within the range of 70 through 80. Foreign Individual taxpayer Identification Number - ITINs issued to foreign persons start with 999 (999-XX-XXX) and the fourth digit is a 7 or an 8 (999-7XX-XXXX or 999-8XX-XXXX). |
| Taxpayer Identification Number Type Code Reference Value |
| Name | IRS TIN Type Code |
| Description | The TIN type indicates which organization issued the tax identification number and the classification of the tax identifier. For eVA only valid values are 1 - EIN and 2 - SSN |
| Type | By List |
| Value | Value Description |
| EIN | (1) A business, organization, some sole proprietors, or other organization types issued by IRS |
| SSN | (2) An individual, including some sole proprietors issued by SSA |
| ITIN | An individual required to have a TIN, but who is not eligible for a SSN. Examples include Resident aliens and nonresident aliens. |
| ATIN | An adopted individual prior to the assignment of a social security number |
| Taxpayer Identification Number |
| Logical Rolename | |
| ColumnName | TIN |
| Definition | The Taxpayer Identification Number is an identification number used by the Internal Revenue Service (IRS) in the administration of tax laws. The Vendor Tax Profile TIN Identifier may be a Social Security Number (SSN) issued by the Social Security Administration (SSA) or an Employer Identification Number (EIN) issued by the IRS to a business organization. Additional valid identifiers may be Individual Taxpayer Identification Number (ITIN) or Adoption Taxpayer Identification Number (ATIN), both issued by the IRS to individuals. A US TIN must have nine (9) numbers. It does not contain letters. http://www.irs.gov/businesses/small/international/article/0,,id=96696,00.html |
| Note | Implementation note: TIN is required for all implementations of vendor data. Implementers should know that because SSNs and EINs are generated by different federal organizations, there is overlap; that is the same digits used for a particular person's SSN may be identical to the digits used in an EIN. TIN, as defined, requires TIN Type Code to guarantee uniqueness. ********************** The Code of Virginia, Section 2.2-4354 requires contracts awarded by State agencies to include a special payment clause which directs individual contractors to provide their SSN, and sole proprietors, partnerships, and corporations to provide their EIN. Invoices for vendors who refuse to provide such information are considered in dispute under the provisions of the Prompt Payment Statutes. The IRS Code, Section 3406(a) requires a vendor to provide their Taxpayer Identification Number (TIN) and to certify on Form W-9 that they are not subject to backup withholding taxes. If a taxpayer does not provide an agency with the required certification, payments to that vendor are considered in dispute and potentially subject to 31% backup withholding taxes. IRS web reference: http://www.irs.gov/businesses/small/international/article/0,,id=96696,00.html |
| Vendor Tax Document Sequence Number |
| Logical Rolename | |
| ColumnName | VendorTaxDocumentSequenceNbr |
| Definition | The Vendor Tax Document Sequence Number serves to distinguish individual documents when a vendor has more than one W8/W9. This may occur if the vendor has multiple DBA names. |
| Note |
| Tax Form Locator Text |
| Logical Rolename | |
| ColumnName | TaxFormLocatorTxt |
| Definition | The Tax Form Locator Text defines the location of an electronic picture of the paper document supporting the data. Multiple documentation records may have the same Form Locator. |
| Note |
| Vendor Tax Document Upload DateTime |
| Logical Rolename | |
| ColumnName | VendorTaxDocumentUploadDttm |
| Definition | The Vendor Tax Document Upload DateTime records the date and time when a tax document was scanned and became part of the system. |
| Note |